- Document Transformation
- Legal Documents, Creation and Filing, Medical Transcription
- Bookkeeping, Home and/or Office
- Data Entry, Mass Mailing
- Editing, Publishing Manuscripts and Books
- Outside Office Services
- Charges and Fees
- Our Location
- Great Books
- Send us an email
Here's How We Can Help You
Gotcha Secretarial Services has been in business in the greater Phoenix area for over 29 years. Gotcha offers you a "One Stop" shop for all of your service needs. Our service is unique and supports both individual clients as well as businesses and professional organizations, supplying outstanding services to exceed your needs. We don't offer the "run-of-the-mill" secretarial service that focuses on the "as is" type of service; rather, we provide a complete "hands-on" personalized service. This is the type of service you would expect from your own personal assistant! With this personalized approach, we first learn your business and then with a better understanding of your needs and requirements, we can help you achieve your success. We're prompt, efficient and reliable!
We offer complete transcription services wherein we take your recorded medium and provide you with a complete document in the form of your choice such as a Word document, text document, Word Perfect document, etc. If requested, we can provide a document fully edited or a word for word transcription of your material. We also specialize in legal transcription, which includes, but is not limited to, insurance interviews, investigative reports, manuscript dictation, court proceedings, depositions, medical interviews, client interviews, medical record transcription, etc. We understand the need for complete confidentiality. We do not share any information that you provide with any other source.
Any document, such as leases, contracts, forms or any paper documents, can be transformed into a Word document or other software applications. In this process, the original format will be preserved or modified to suit your needs. This is especially helpful with PDF documents in which you would like to make changes.
Legal Documents, Creation and Filing, Medical Transcription
One of our largest markets is the legal profession. We supply administrative support to many legal firms in the valley, assisting them with transcription services such as documenting court proceedings from recorded media, court document preparation, document editing, filing online with the court and many more services. We also assist in the preparation of wills, trusts, powers of attorney, real estate leases, contracts and other supporting functions. We can also assist you if you're not part of the legal profession but need help with the preparation of documents. These may be documents needed to transfer property, create a living will, medical power of attorney, asset management assistance or help with other documents needed to manage your business or personal life. We also work with leasing documents purchase or rental documents, etc. We also work with medical personnel transcribing notes, records and reports.
Bookkeeping, Home and/or Office
We can generate and send invoices to your clients, keep track of payments, send reminder notices on late payments, make deposits for you and give you a comprehensive report of your financial status on a daily, weekly or monthly basis. At the end of your fiscal year, we can send all of your records, as needed, to your CPA. We can also help by tracking your expenditures, budgeting needs or just helping you with your checkbook. We can pay your bills, reconcile your accounts and maintain for you a complete record of your financial activity to assist you and your CPA in tax preparation. We use QuickBooks to manage various personal and business accounts for our clients.
Data Entry, Mass Mailings
Lists of information can be entered and could include a list of names and addresses for mailing purposes, lists of expenses by category, lists of income by type, research statistics, medical information and appointments. We will not only enter the data very quickly, but very accurately as well. Then these lists can be managed in any way you wish, such as sorted by different criteria based on your needs at any given moment. We can develop (or use your current) forms to enter and maintain the data that you need. We also can do mass mailings in a professional manner, whether it be marketing, Christmas Card Envelopes or monthly newsletters.
Editing and Publishing Manuscripts and Books
Gotcha Secretarial Services has worked on many manuscripts throughout the years with different authors. They have ranged from fiction, autobiographies, family histories and cookbooks. If you have ever had the urge to write a book of any kind, you can hand-write it, use your computer or record it and then bring it to us to create a finished product. We can assist in the writing, editing and the actual publishing of the book. We have had 11 clients' books published in the last two years. This is a very inexpensive opportunity to have anything that is important to you published in a professional manner to give to family, friends, business associates, as well as selling. The books are sold on Amazon and you receive royalties. We will always be available to help you in every way possible. Below are some of the ways we can accomplish this for you:
Typing of manuscript
Formatting per publisher's requirements
Outside Office Services
We are also available to visit your office on a short term basis to assist you in organization, bookkeeping, filing, etc. We also offer other concierge services for those who need additional services.
Charges and Fees:
The charge for our service is based on an hourly rate, which is currently $39 per hour for in-house secretarial services (work we do for you at our office) and $42 per hour for bookkeeping services. If we work at your location, we charge $45 per hour for secretarial services and $48 per hour for bookkeeping. It's important to note though, we only charge for time worked. We have no minimum charge and we accept all major credit cards.
Our office is easy to find. From central Phoenix, take the 51 north and exit at Bethany Home. Take Bethany Home west to 16th Street and turn left (South). Take 16th Street to the first light (Missouri) and turn left. We're on the right about 100 yards, the third building from 16th Street.
From the North Valley, take the 51 south and exit at Bethany Home Rd. and follow the instructions above.
A Great Cookbook. Thoughts to Live By, and Two Great Traveler's Adventures
To purchase any of the books, click on the at the end of the book description. You'll be taken to Create Space, a division of AMAZON, where the book will be in your shopping cart ready to check-out. You can use your AMAZON account if you have one or if you don't, you'll be able to create one. Before going to the check-out, please verify the quantity of books in your cart and change if needed, then click on, "Update Quantity".
Even if you don't know how to boil water and really don't care, you'll still read the book cover to cover just for the clever humor and who knows, maybe you'll end up becoming a good cook as well. "Honest John" was known as a great, great cook - always trying new and exciting recipes, as well as inventing his own. Give that man a scotch, show him the kitchen and magic would happen.
One year at Christmas, I decided I wanted to write down thoughts that were important to me to give to my four wonderful children, Jim, Mike, Andy and Kelly. They are the light of my life and I thought if I could teach them anything that might help them in their life, if it could help them in just a little way, it would make me happy. I'm hoping that it might help you also.